Privacy Notice
Greenock & Paisley Presbytery (SC 016779) (“the Presbytery”)
Purpose of this notice
This Privacy Notice explains how the Presbytery uses personal information provided to us.
Personal information includes any information that identifies you personally, such as your name, address, email address, or telephone number.
The Presbytery recognises the importance of protecting your privacy and personal information. This notice outlines how we collect, use, disclose, and protect that information. The Presbytery is the data controller, meaning we decide how your personal data is processed and for what purpose. Our contact details are provided below.
How we use information
We use the information you provide to us:
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To administer membership records
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For pastoral care purposes
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For the general oversight of Church of Scotland congregations within the Presbytery
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In relation to participation in Presbytery activities, including the training and supervision of ministers, candidates for the ministry, and probationers
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To provide information about news, events, and activities within the Presbytery or the wider Church of Scotland
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To fulfil contractual or other legal obligations
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To manage our employees
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To further our charitable aims, for example through fundraising activities
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To maintain our accounts and records, including the processing of Gift Aid applications
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Where CCTV is in place, for the prevention and detection of crime
Disclosure of information
The Presbytery will only share your personal information where this is necessary for the purposes set out above. Information will not be shared with any third party outwith the Church of Scotland without your consent, unless we are obliged or permitted to do so by law.
Basis for processing personal information
The Presbytery processes personal information in the course of its legitimate activities as a not-for-profit body with a religious aim, with appropriate safeguards in place. Processing relates solely to members, former members, or individuals who have regular contact with us, and information is not disclosed to any third party without consent.
We also process personal information where this is necessary:
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To comply with legal obligations
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For the purposes of our legitimate interests, provided these are not overridden by your rights and freedoms
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Where you have given consent for a specific purpose
Storage and security of personal information
The Presbytery seeks to ensure that personal information is accurate and held securely and confidentially.
We will keep personal information for as long as you are a member or adherent of a congregation within the Presbytery, or have regular contact with us, or for as long as we are legally required to retain it. Information may also be retained where necessary to respond to questions or complaints, or to demonstrate that we have treated you fairly.
Information may be retained for statistical purposes, but only where it is used solely for that purpose. When personal information is no longer required, it will be securely destroyed or permanently anonymised. Further information about our data retention policy is available via our website.
Access to your personal information
You may request details of the personal information that the Presbytery holds about you by contacting us using the details below.
Inaccuracies and objections
If you believe that any personal information we hold about you is incorrect or incomplete, or if you do not wish your personal information to be held or used by us, please contact us. Any incorrect information will be corrected as quickly as possible.
You have the right to object to our use of your personal information, or to ask us to remove or stop using it where there is no lawful reason for us to retain it. There may be legal or other reasons why we need to keep or use your data, but please contact us if you believe we should not be using it.
Where we process your personal information on the basis of your explicit consent, you may withdraw that consent at any time.
Contact details
Rev Dr Peter McEnhill
Data Controller
Email: greenockpaisley@churchofscotland.org.uk
Telephone: 01505 615033
How to complain
You have the right to complain to the Information Commissioner’s Office (ICO) about any matter relating to the processing of your personal information.
The ICO can be contacted via its website at www.ico.org.uk or by post at:
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.